Microsoft
Exchange Online

1. Identity and Access Management

Identity and access management systems ensure that the right individuals in an organization can access sensitive data. It’s one way of boosting the organization’s security and productivity of staff members.

To prevent unauthorized access to Exchange Online mailboxes, an organization can enable multi-factor authentication for a certain group of users who receive critical information, like admins and accountants.

When enabled, users will need more than just their username and password to access their accounts. After entering the correct password, they’ll get prompted to enter a code sent to them via a phone call, text, or app notification. Only then can they access their account.

2. Threat Protection

The messaging solution features an email filtering system known as Advanced Threat Protection or ATP. ATP shields all Microsoft Exchange Online mailboxes from spam and malware threats.

ATP works as an additional layer of protection to reduce data breaches that can cost organizations millions of dollars. It comes with a Safe Links feature that blocks malicious URLs in emails and documents sent by attackers in real-time.

Another impressive feature of ATP is Safe Attachments. It scans and quarantines malicious attachments, thus protecting users against malware and viruses. It employs machine learning and real-time behavioral malware analysis to identify suspicious content.

Besides that, the email filtering system can trace down malicious URLs and create an in-depth report. Therefore, users can learn about the nature of cyberattacks.

3. Information Protection

Employees exchange sensitive documents like legal contracts, competition analysis, patent information, and others, via email and collaboration tools daily.

Because they can access their email from virtually anywhere, their mailboxes have turned into depositories with endless lists of potentially sensitive data.

If such information gets compromised, enterprises can lose lots of revenue and customers. Therefore, there’s a need for an effective information protection system to prevent such scenarios.

In Exchange Online, the Data Loss Prevention (DLP) feature will protect all your sensitive data. Administrators can block the transfer of the information or enable DLP policies to alert users when they share such kinds of details.

4. Compliance Management

Over the years, the government has formulated a set of regulations around corporate email. In case of litigation, organizations are expected to preserve emails and other relevant details. They may have to save all the messages associated with certain persons or articles.

With the help of Microsoft Exchange Online, organizations can adhere to these regulations. It makes that possible through features such as Archive Mailboxes and litigation holds.

Archive Mailboxes let users of Office 365 control their data by offering them extra email storage. Users can then store and access their sensitive emails in an archive mailbox using Outlook. The role of the archived mailboxes is to act like a permanent storage location where you can retrieve important information anytime.

The litigation hold helps in preserving email content for compliance and Electronic Discovery. Electronic Discovery or eDiscovery means that the government can search your mailbox content for relevant communication in an event of a lawsuit.