Technology is an integral part of our lives. It’s what keeps us connected in this digital age and helps companies scale their businesses in new directions. However, the rise of technology brings a new set of risks and critical challenges.
You shouldn’t have to face changes to the digital landscape alone. Next Horizon is here to help.
Outsourcing your IT support with Next Horizon will help you negate risks and stay ahead of everyday tech upkeep. Our team of certified engineers and technicians is here to help your business with high-quality IT support, network security, and any of your computer support needs.
With our support, you can enjoy all the benefits of having a team full of IT specialists at your fingertips for a fraction of the cost. Whether you need help with day-to-day issues or maintaining your entire software environment: We have you covered.
What We Do
We offer managed IT services and computer networking solutions for businesses of every size. With our cost-effective solutions, you can maintain your competitive edge and gain the peace of mind you need to continue to scale your business in new directions.
Sometimes, all a business needs is a little extra IT support to improve productivity and get ahead of tech-related problems before they become bigger.
We can provide different levels of IT support for your business, depending on your needs and goals.
Our foundational services are designed to help with on and off-premise support.
The Next Horizon team of 40+ pro-actively manages, maintains, & supports your hardware, so you can focus on the daily tasks of running a business with peace of mind.
Our team is here to help host and adjust your platform regularly to ensure peak performance. With our platform management solutions, you can get the support you need for everyday needs and processes.
Most enterprise-level businesses have several platforms and operating systems they are managing at a time.
With the help of Next Horizon, you can receive the additional support you need to monitor your systems and respond to changes quickly.
Cloud Hosting and Infrastructure
Cloud infrastructure refers to the components needed for everyday cloud computing. This includes:
- Storage Solution
- IT Maintenance
- Network Connectivity.
Next Horizon cloud hosting and infrastructure services ensure your team can easily access websites, applications, and tools through cloud resources.
Instead of traditional servers, there is no on-premise hardware to worry about. That means your team can scale with ease and have more flexibility with your resources. Our IT support ensures your network is running at optimal performance and there’s never any disruption to workplace productivity levels.
Managed Disaster Recovery
In today’s digital age, managed disaster recovery services are a necessity. Without one, you risk your business continuity and your customer’s private information. Our disaster recovery solution ensures your IT environment will survive a catastrophic event if one were to ever occur.
With Next Horizon by your side, you can get the reassurance you need for unforeseen business disruptions or financial losses.
We’re here to help you navigate the uncertainty and help you preserve the integrity of your business.
Why You Need IT Managed Services
It’s not practical for every business to hire its own full-time IT staff to stay protected. Between juggling salaries and onboarding new hires, the additional overhead costs of maintaining a full-time team can start to add up.
Security solutions are a cost-effective way to get the support you need. With an outsourced IT support team and managed IT services, you can gain the peace of mind you need to get back to running your company.
We’re here to help you manage the technical side of your business, so you can spend time developing other aspects of your business.
We can be as hands-on or hands-off as you need. Whether you need a trusted IT specialist to help you manage daily operations or you need technical staff support to help with your security solutions, all our IT-managed services are fully customizable and can be personalized to meet your needs.
Get Better IT Support From Next Horizon
Managed IT services are a must-have for every business in today’s digital age. With the help of technical professionals, you can get time back in your day to focus on other important tasks.
We’re here to help you troubleshoot your tech problems, protect you from cyberattacks, and be your go-to source for all your tech-related needs. Our team is ready to help you reduce workplace risk and improve workplace productivity.
Ready to upgrade your IT solutions? Contact us today.
When an IT disaster strikes, it’s harder than it seems for businesses to bounce back, unless they have the reassurance of a disaster recovery plan (DRP). IT disaster recovery is a planned process that helps businesses and organizations address tech-related disasters.
Whether it’s a power outage, cyberattack, or a natural disaster: With disaster recovery, you can ensure your company can recover quickly and efficiently.
What is a disaster recovery plan?
In this digital age, a DRP has never been more vital to workplace efficiency. Without a plan put in place, you run the risk of losing your data or slowing down production.
As the world around us continues to rely on technology to store data, businesses need to learn how to combat these new challenges.
With the help of a recovery plan, you can ensure the restoration of your business data and always have a data backup plan if a disaster strikes.
What to include in your disaster recovery plan
If you have any type of remote storage of physical documents, you’ll need to define your goals for all of the individual hardware and software inventory involved. A statement of goals will outline everything your organization will need to do before, during, and after a disaster. This will also include your Recovery Time Objective (RTO) and the Recovery Point Objective (RPO).
- RTO refers to the amount of downtime acceptable after a data break or outage.
- RPO refers to the amount of data your company is willing to lose during a disaster.
For example, in your statement of goals, you’d simply mention you’re willing to lose 10% of your data and that you’d want to return to operation in 5 hours to ensure the outage won’t impact your business continuity.
Identify personnel roles
If a disaster occurs, someone needs to be in charge to streamline productivity and keep things moving. Your DRP will identify who is responsible for executing the disaster recovery plan. There will also be provisions if an individual is unavailable.
Hardware and software inventory
An inventory list will have all of your hardware and software assets listed. This list should also note which software and hardware are critical to the business.
The backup process
All of your data is different. Your disaster recovery plan will outline how your data resources are backed up, where they live, which devices they are on, and the folders they are in. This outline will ensure your team knows how to go about recovering each individual resource during the backup process.
Disaster response procedures
Lastly, follow disaster recovery best practices to ensure your plan includes restoration procedures. Your restoration procedures should be outlined so your business can recover after a loss of full system operations. The end goal is to get your business back up and running. Your restoration procedures will show every step and detail needed.
There is no one-size-fits-all DRP plan for each type of disaster you could face.
You’ll need to outline a step-by-step guide to help your business tackle these different disasters.
This includes ransomware, cyberattacks, natural disasters, data loss, and power outages.
With a well-thought-out plan for each type of disaster, you’ll improve workplace efficiency, know what you need to respond to a disaster, and protect your business IT infrastructure.
Best disaster response processes to consider
Backing up your data is one of the easiest forms of disaster recovery. You’ll need to store data offsite, in the cloud, or on a hardware device.
You should have a regular cadence for backing up your data.
Disaster recovery as a service
This means your business operations, software, and hardware are with an off-premise cloud. With disaster recovery as a service, you can rest assured your company can carry on with…
…day-to-day operations, even if your on-premise servers are down.
Virtualization is a great tool you can add to your disaster recovery plan to ensure your company is safe during a natural disaster. With this method, your data is located on an offsite virtual machine.
This ensures you can recover quickly if disaster strikes.
Strategies for your disaster recovery plan
Your in-house IT team sets up a disaster recovery plan for all of your software, hardware, systems, and data.
This requires an IT system for all of the tech your company has.
This also means if one single component fails, your entire system could be at risk of failing.
Data recovery and restoration
For hardware and systems that cannot tolerate downtime, you can consider actual parallel computing, data mirroring, or multiple data center synchronization. These are higher-cost data recovery solutions.
The most cost-effective alternative would be to use a cloud backup.
Storing data at multiple facilities can help ensure that if a problem occurs, not all of your data would be at risk. Your company would need to configure your applications to ensure they can all work together cohesively from one data center to another data center.
Of course, this can be a more expensive strategy.
With cloud-based recovery, the cloud hosts and manages all of your vital services and data streams. This ensures you have access to all the information whenever you need it.
Your data will be monitored to detect outages, malware threats, and other cybersecurity errors.
Learn more about Disaster Recovery with Next Horizon
Prevention is key when it comes to technology. Don’t wait until it’s too late. You’ve worked hard to build your business to where it is today, to watch it disappear in minutes.
If you don’t have a disaster recovery plan, you could make a costly mistake that puts your entire business at risk.
If you’re ready to learn more about how our IT solutions can help, or set up a disaster recovery plan, contact us today.
At Next Horizon, we pride ourselves on being a forward-thinking company. We understand the issues that businesses face and solve them with innovative technology.
One of our core areas of expertise is Microsoft Intune.
Microsoft Intune provides enterprise-grade security for your devices.
It does this without changing your workflow or making your IT environment complex. The tool helps you protect corporate data from loss, theft, and attacks.
Identity and Access Management
Identity and access management (IAM) is a business practice that identifies who has access to resources and what they can do. While this may sound simple, IAM implementations bring up questions like:
- How should you manage users?
- What types of user permissions does the company need?
- How can you continue to scale IAM as the company grows and requires more permissions?
This service helps control access to corporate resources.
You can prevent unauthorized access and enforce multi-factor authentication. The tool also allows you to reset your self-service password. And you can do this without calling your IT department.
Microsoft Intune also helps you make the most of Azure Active Directory (Azure AD). You get better visibility into who has access or what policies are in place.
One of the biggest benefits to Microsoft Intune is threat protection. With this service, you can protect your data from malware attacks and phishing scams.
Microsoft Intune is a leading provider of workplace technology and security solutions.
It integrates data from Mobile Threat Defense (MTD) partners to assess Conditional Access rules based on device risk. That helps organizations secure their network against attacks.
No one without approval can access corporate databases.
It also provides an in-depth analysis of the device, access patterns, and use to identify any risk in real-time.
Next Horizon is proud to offer this service to our clients!
Microsoft Intune enhances security with data loss prevention technology. This is by detecting sensitive information sent out from mobile devices. That helps protect your company and customers against data breaches and compliance violations.
Microsoft Intune can protect information stored on devices.
It helps company administrators control identifiable and other sensitive information.
Additionally, providing access to only authorized users will help companies meet compliance requirements. For example, it helps protect PII/customer confidential materials within their network boundaries.
In short, it’s possible to prevent the loss of PII and other sensitive data.
Organizations can also protect data in transit. The ability to secure and encrypt email traffic enables companies to follow industry standards, such as HIPAA and SOX.
The security features built into the service will protect your business against cyberattacks.
Microsoft Intune provides a holistic approach to data protection. It helps organizations to focus on business objectives without worrying about threats. Next Horizon is proud to offer Microsoft Intune and other IT solutions to protect your data.
Security management is a huge issue for a business, and it continues to be more important as time goes on.
Microsoft Intune allows businesses to manage security across devices of all kinds. These devices include smartphones and tablets running iOS, and Android operating systems.
With this tool in place, companies can ensure their data stays secure wherever they need it to. This is key for any company managing sensitive documents, such as hospitals.
It’s also crucial for financial institutions and other organizations with physical security concerns. Microsoft Intune helps you set up a list of approved devices (servers) their employees can use. The cloud-based nature means they’ll manage devices anywhere, anytime.
Employees can install or uninstall apps, and check the security status across all Windows PCs and mobile devices. They can also change device settings remotely.
The ability for an employee to handle certain tasks on their own is beneficial for a company. It can save time and money while giving employees more freedom to use devices the way they want.
The self-service portal gives an employee great flexibility in how they use work computers and mobile devices.
This service saves companies both time and money by allowing them to perform certain tasks themselves rather than waiting for IT to do them.
Another area of IT that is seeing more attention these days is compliance management. Companies must prove they have control over their security policies. And this means maintaining the highest security level for their clients’ data.
It can help companies set up policies to ensure all devices meet the required standards.
This service is ideal for companies that need control over their clients’ security standards. It also allows them to save money on things like mobile device management licenses.
Advanced Endpoint Analytics
Identifying who’s on the network isn’t easy for most organizations. And this exposes the organizations to a number of risks, such as unauthorized access.
The best way to know who’s on the network is with Advanced Endpoint Analytics from Microsoft Intune. This service provides a better picture of what devices are using the company networks. And it helps businesses get control over their security policies and procedures.
This feature can help companies save money by reducing the number of security breaches.
It also makes it easier to deploy security policies and procedures within their workforces.
Microsoft Intune can help save money by reducing the risk of data loss or other issues related to unauthorized access on networks.
One of the more beneficial tools in Microsoft Intune is a self-service portal. This tool allows employees to perform certain tasks on their own computers and devices.
Employees can install or uninstall apps, and check the security status across all Windows PCs and mobile devices.
They can also change device settings remotely.
The ability for an employee to handle certain tasks on their own is beneficial for a company. It can save time and money while giving employees more freedom to use devices the way they want.
The self-service portal gives an employee great flexibility in how they use work computers and mobile devices. This service saves companies both time and money by allowing them to perform certain tasks themselves rather than waiting for IT to do them.
The Bottom Line
Security management is a huge issue for businesses today. The good news though is that Microsoft Intune can help you track devices, users and apps.
The Microsoft Intune service enables businesses to show they’re compliant. This makes it easier for a company to show its worth and stand out from the competition.
Next Horizon is proud to offer this tool!
Let us know if you need help with your next project! Please get in touch with Next Horizon to request further information about this product.
Microsoft Teams has been around for many years. But since the recent pandemic, it has grown exponentially. More and more IT departments in companies feel that they need a reliable and secure communication tool. Moreover, companies want their IM (instant messaging) tool to be a lot more than just sending a quick note to each other.
They want the tool almost to replace email if it could. Many internal emails can be a quick instant message on a platform like Microsoft Teams. You can quickly tend to messages and use channels to keep your team informed without interrupting their workflow.
There are many other features that Microsoft Teams has to offer, which we’ll discuss in further detail later in this article. First, let’s start with the basics of understanding exactly what Microsoft Teams offers and how it can help your organization.
Microsoft Teams Features
You can use one-on-one or group chats in Teams. Chats include modern features like GIFs, emojis, and text formatting. You can also use priority flagging for specific messages and share files directly in a chat without having to email them.
Files can also be downloaded from chats and saved to a computer.
This is where the power of collaboration really comes into Teams. Set up public or private channels for specific topics.
Some businesses also create social channels for people to share their “Pets” or “Food”, while others use channels for specific teams or projects they’re working on.
You can set up meetings for up to 250 users per meeting session. Video meetings are available, and users can share their screen, raise their hands, and record meetings. These features can be limited to external guest users.
Your calendar tab on Teams lets you view upcoming meetings and syncs directly with your Outlook mail.
Use Teams to make outbound calls from your PC, laptop, or mobile device.
This way, you’re connected no matter where you’re working from.
Use SharePoint with Teams to share files and see edits in real-time. Files can be uploaded to chats or channels not to be lost on servers and, instead, can be accessed, viewed, and downloaded via a browser.
The Benefits of using Microsoft Teams
Impressive integration with other Microsoft software
As Teams forms part of the Office 365 suite from Microsoft, your business can reap the rewards of all the software.
This includes Outlook for mail, SharePoint, which allows your team to share files internally and externally safely, and much more.
Controlled identity & access management
Your team should always be sure that their content and data is managed effectively and never misused. Teams use Azure Active Directory (AD), a built-in solution that manages identities for Office 365. It uses agile risk assessment and smart protection policies to block any threats.
This helps secure your work environment and lets your team do their job worry-free.
Safeguarded collaboration, internally and externally
Office 365 thrives on using two-factor authentication for all users. This ensures all data is protected in the cloud and retrieved by only those who have access.
Teams can be provisioned to meet stringent data security standards too.
An example in the healthcare industry would be the protection of HIPAA patient data according to specific restrictions.
Ensuring that Microsoft Teams is Safeguarded for Your Business
Information protection for all team members
Protecting your users’ information is one of the most vital steps when using communication software like Teams. You want to find the right balance between your employee’s needs and your organization’s needs. Here are three ways that Microsoft Teams equips your peers with information protection:
- Protects your chat and file data by saving it in the user’s Microsoft Exchange mailbox.
- Detects and blocks malicious files in Teams and SharePoint sites using Advanced Threat Protection (ATP).
- Collects meeting summaries and recordings and stores it in the user’s Exchange mailbox.
Professional threat protection
Having an expert threat protection system for your Teams’ software is absolutely crucial. It is designed to keep your organization safe from any malicious viruses.
Next Horizon offers a threat protection solution that prevents phishing through files and messages, as well as any possible spread of viruses in Teams.
Effective security management
As many companies moved to work remotely for the first time ever in 2020, collaborative tools were needed. But with collaboration and information sharing came the opportunity for threats to businesses. The makers of Microsoft Teams boosted their efforts to make platforms much more secure for organizations. Security management includes:
Controlling guests and anonymous users in Teams calls or meetings:
- Guest users from outside your business can be set to have limited Teams permissions. They will still be able to chat, call, and meet. But their ability to screen share or record will be limited. If a guest is invited to a meeting, you also have the option to let them into the lobby and only allow them into the meeting once your team is ready. You can edit these settings to grant guests less strict access, but having the security embedded upfront is very advantageous.
Accessing accounts using multi-factor authentication:
- This is a feature that many tech giants use today. Multi-factor authentication (MFA) is used when you want to log into your Office 365 account. If MFA is enabled, a user must log in with their username and password, and then verify their identity by entering another authentication code. This code can be received via phone call, text, or via an app notification on a mobile device. Two-step verification is vital for ensuring all files are secure and only accessed by your authorized employees.
Compliance management using the Compliance Center
Many companies using Microsoft Teams don’t know about the Microsoft 365 Compliance Center. Microsoft Compliance Manager acts as a service to businesses for their compliance requirements with ease. Messages, chats, and shared files can be audited so that you and your IT department have peace of mind that all files are virus-free and safe for any employee to access.
Organizations are able to supervise content being shared through Microsoft Teams using keywords.
Collaborate with Confidence
In a world of virtual work, communication is the key to your organization’s success. It’s time to use the right messaging tools to save your team time, keep your business compliant, and protect everyone from any potential cyber threats.
Learn more about Next Horizon and how our team can help advance your communication and file sharing with Microsoft Teams.
Discover Your Next Horizon
Next Horizon is a Central Florida technology company interested in improving productivity through IT solutions and application development. We bring award-winning expertise and a people-centered approach to really make it count for our clients. Next Horizon is a recognized leader for IT and digital marketing in Central Florida.
Is your current email solution giving you headaches?
Maybe your email application experiences downtime that affects your IT time and budget, or you’re concerned about its compliance and data security. Either way, you need a reliable messaging solution. A solution that will not only increase your organization’s productivity but also keep it secure. That solution is Microsoft Exchange Online.
Microsoft Exchange Online is a powerful business-class email service. It protects user data and ensures employees remain connected. It comes with several features that aren’t available in other solutions on the market.
With Microsoft Exchange Online, you don’t have to worry about downtime, the security of your data, and inefficient communication. And the best part is you can virtually access it from any device.
On that note, let’s define Microsoft Exchange and highlight some of its benefits.
What is Microsoft Exchange Online?
Unlike Microsoft Office 365, which is a Software-as-a-Service (SaaS), Microsoft Exchange Online is a hosted messaging solution. That means users’ email gets hosted on Microsoft’s Exchange Server which supports the synchronization of multiple devices. As a result, users always have access to their emails, shared calendar, contacts, and global address list — anywhere, anytime.
It’s an effective solution for medium and large businesses. That’s because it features advanced tools for collaboration and team organization. Enterprises that subscribe to the solution enjoy more control over the email services they offer users. They don’t have to deal with the hassles associated with on-premise server software.
What’s even better, it integrates with Active Directory. As such, admins can design and share resources, group policies, and contacts across their environment. They also gain complete control over permissions, whether individual or team.
The service is accessible from a variety of devices over the internet or within an organization network. This means you can access Exchange Online via your PC, various web browsers, and mobile device.
Top Benefits of Microsoft Exchange Online
Identity and Access Management
Identity and access management systems ensure that the right individuals in an organization can access sensitive data. It’s one way of boosting the organization’s security and productivity of staff members.
To prevent unauthorized access to Exchange Online mailboxes, an organization can enable multi-factor authentication for a certain group of users who receive critical information, like admins and accountants.
When enabled, users will need more than just their username and password to access their accounts. After entering the correct password, they’ll get prompted to enter a code sent to them via a phone call, text, or app notification. Only then can they access their account.
The messaging solution features an email filtering system known as Advanced Threat Protection or ATP. ATP shields all Microsoft Exchange Online mailboxes from spam and malware threats.
ATP works as an additional layer of protection to reduce data breaches that can cost organizations millions of dollars. It comes with a Safe Links feature that blocks malicious URLs in emails and documents sent by attackers in real-time.
Another impressive feature of ATP is Safe Attachments. It scans and quarantines malicious attachments, thus protecting users against malware and viruses. It employs machine learning and real-time behavioral malware analysis to identify suspicious content.
Besides that, the email filtering system can trace down malicious URLs and create an in-depth report. Therefore, users can learn about the nature of cyberattacks.
Employees exchange sensitive documents like legal contracts, competition analysis, patent information, and others, via email and collaboration tools daily.
Because they can access their email from virtually anywhere, their mailboxes have turned into depositories with endless lists of potentially sensitive data.
If such information gets compromised, enterprises can lose lots of revenue and customers. Therefore, there’s a need for an effective information protection system to prevent such scenarios.
In Exchange Online, the Data Loss Prevention (DLP) feature will protect all your sensitive data. Administrators can block the transfer of the information or enable DLP policies to alert users when they share such kinds of details.
Over the years, the government has formulated a set of regulations around corporate email. In case of litigation, organizations are expected to preserve emails and other relevant details. They may have to save all the messages associated with certain persons or articles.
With the help of Microsoft Exchange Online, organizations can adhere to these regulations. It makes that possible through features such as Archive Mailboxes and litigation holds.
Archive Mailboxes let users of Office 365 control their data by offering them extra email storage. Users can then store and access their sensitive emails in an archive mailbox using Outlook. The role of the archived mailboxes is to act like a permanent storage location where you can retrieve important information anytime.
The litigation hold helps in preserving email content for compliance and Electronic Discovery. Electronic Discovery or eDiscovery means that the government can search your mailbox content for relevant communication in an event of a lawsuit.
Exchange Online prioritizes the security of its users. That’s why it includes features such as Information Rights Management (IRM) and Message Encryption.
IRM grants admins and users control over who can access, copy, forward and even print content in their mailboxes — thereby preventing data leakage. IRM works with on-premise Active Directory Rights Management Services servers to meet an organization’s security needs.
The Message Encryption feature allows users to share encrypted emails within the enterprise and across organizations. The feature works with several email service providers including Gmail, Yahoo, and Outlook.com, among others. Replies from receivers get encrypted too.
One thing is clear, Microsoft Exchange Online is here to stay. It’s an email solution that evolves constantly. Also, it comes with a wide range of features including journaling, encryptions, reporting, and others. The best part is, Microsoft automatically updates it without affecting the productivity of admins or users.
If your organization requires an effective email solution, Microsoft Exchange Online has got you covered. You can contact Next Horizon to increase your enterprise productivity, improve network security or boost sales.
Cloud storage is more popular today than ever before. Experts say it has solidified its reputation as the most reliable storage system in the market. That’s why over the years, we’ve seen more and more organizations adopting cloud-based storage solutions.
Perhaps the main reason for this is the flexibility to access data virtually from anywhere and anytime. This eliminates the costs of investing and maintaining on-site physical storage.
Today, we will take a close look at OneDrive as a cloud-storage solution and the benefits users enjoy. Read on to gain more insights about this cloud-based storage solution.
Microsoft OneDrive Definition
Microsoft OneDrive is cloud-based storage available for Microsoft account owners. Users can use the storage to store files and access them later, anywhere and anytime, irrespective of the device they’re using.
The cloud storage seamlessly synchronizes with your PC, allowing you to work on your files online or offline. Besides being easy to use, OneDrive is accessible via mobile devices, and it’s integrated with desktop Office.
Microsoft OneDrive for Business is cloud storage more suited for organizations. It’s offered as part of Office 365 or on SharePoint Servers. Through OneDrive, administrators and employees can share and collaborate on work documents.
Benefits of Microsoft OneDrive
Identity and Access Management
It’s important for enterprises to manage their users’ identity and their access policies to restrict unauthorized access to the organization’s confidential documents and files. But doing this on the cloud is not that simple.
Luckily, OneDrive and SharePoint for Business allow the integration of Azure Active Directory (Azure AD). Azure AD lets organizations manage identities and access across their apps from a central point on-premise or cloud.
Users of Office 365 and OneDrive for Business can also enable multi-factor authentication. This feature boosts the security of a user’s login beyond just passwords. Not only does it help in identity and access management, but it also reduces the risk of security breaches.
Cloud storage allows organizations to share and access their data from anywhere. But this also means that their data is susceptible to cyber-attacks.
To address this issue, Microsoft integrated OneDrive with Office 365 Advanced Threat Protection to shield users from security threats such as new malware and viruses. One feature of Office 365 Advanced Threat Protection is Safe Attachments.
Once enabled, the feature acts as a shield and protects the files stored in OneDrive. It identifies and blocks files with malware or viruses in team sites and document libraries. You will still see the file in your document library and in your mobile, PC, and Web application, but you won’t be able to modify or transfer it. The only way forward is to delete the file.
Additionally, Microsoft 365 includes an integrated virus detection system that inspects content uploaded to SharePoint and OneDrive by users. When it identifies a suspicious document, it flags it and restricts users’ access to the content.
In an organization, employees often share information with individuals inside and outside the enterprise. As a result, content never stays behind a firewall. It’s constantly roaming across devices, networks, and collaboration tools.
As it roams, it’s crucial to ensure the information remains protected throughout. To protect sensitive information, SharePoint and OneDrive come with several unique capabilities. The first one is Sensitivity Labels from Microsoft Information Protection (MIP).
The labels help users classify and protect sensitive documents and files. Once enabled, SharePoint and OneDrive end-users will see the Sensitivity button on the ribbon. As such, they can label the documents and files with relevant tags. Through this feature, the cloud-based solution can process the information on encrypted files and documents via a sensitive label.
Sensitivity Labels include an interesting feature called Auto Labelling. It eliminates the need for the organization to train end-users on label classification. The feature allows organizations to label files automatically in SharePoint and OneDrive. This way, end-users can focus more on increasing their productivity.
Microsoft works to help organizations and their users meet compliance regulations like GDPR (General Data Protection Regulation) and others. In on-premise SharePoint servers and OneDrive users enjoy control over their data.
It informs them what kind of data is held, its location, and how it’s being used. In OneDrive, administrators and end-users have control over their data. Microsoft only acts as the custodian of the stored information, but they can’t alter or share the information.
Additionally, admins and users retain control of their accounts and contact information. With the help of in-product functionality, they can alter the information.
With that said, OneDrive meets the following standard compliance regulations:
- ISO 27001
- HIPAA BAA
- EU MODEL
- FERPA SEC 17 a-4 (f)
Like any other cloud-based storage solution, people are concerned about the security of their data on OneDrive. In OneDrive, Microsoft BitLocker Driver Encryption encrypts data both at the disk and file levels.
In this platform, administrators can limit external sharing permissions for users working on confidential information. Therefore, these users can’t share sensitive organization files via the cloud storage solution.
Besides that, all communications between users’ PC to OneDrive and vice versa are SSL/TSL protected. The data transfers from one Microsoft data center to another take place over an encrypted network.
Microsoft OneDrive is an effective cloud-storage solution for both individuals and organizations. The cloud-based storage solution supports multifactor authentication and features built-in standard compliances. Microsoft constantly tests and updates it with security batches to improve its performance and eliminate the risks of security threats.
Sign up for OneDrive today and enjoy the flexibility of sharing and accessing your data from virtually anywhere. Also, work with Next Horizon to improve your network system and streamline your organization’s operations.
Their team of diverse and talented experts will help your enterprise achieve the best result.
The modern work environment is constantly shifting and evolving. We have seen substantial changes in the last two years, primarily regarding how and where we can now work. Office 365 has never been more valuable for businesses than it is right now.
Working remotely has become essential to office structure. Besides direct services such as grocery stores and restaurants, few employers do not allow their employees to work from a mobile or home office.
As satellite offices replace giant office buildings, managers and business owners are looking for a place to organize and store files to which many employees require access. It is not now, nor has it been necessary for employees to be in the same space to share files for quite some time. Office 365 has been a crucial component of that workplace evolvement.
A Breakdown of Office 365
If you’ve found yourself here, you might be familiar with Office 365, or you’re wondering what purpose it serves. Office 365 is essentially a futuristic version of the Microsoft Office that you grew up using.
Office 365 has an incredibly affordable monthly subscription that ranges from $5 to $20. Plans differ concerning features, and how much you pay monthly depends on how often you’ll use it and integrate it into your business.
The days of emailing individual spreadsheets and presentations are long gone. No longer are office applications such as Word, Excel, and Powerpoint offline.
By utilizing Office 365, you can use these everyday productivity services online, allowing optimal cloud storage and sharing with employees and team members.
Identity and Access Management
Identity and access management, also known as IAM, is a crucial component of switching to Office 365. To clarify, the word “identity” here refers to the people within your company and the roles and job titles they fill.
The identity of employees is crucial to accessing the information on the Office 365 Cloud solution because it ensures the right people have full access to appropriate information.
Access management pertains to previously authenticated (through the use of the login process, also known as identity) authorized users gaining access to the materials they need. When using Office 365, the administrator (you) will not have to log in to provide them with that access. You’ll create and fully manage user accounts within the Office 365 solution.
Equipped with state-of-the-art threat Microsoft 365 Defender protection, Office 365 is an effective place to secure company data, devices, team identities, and internal and external emails. When you work in the cloud with 365, your business will have full access to antiphishing technology, antimalware, and antispam protection.
Microsoft 365 Defender will detect and prevent attacks on every piece of information that you store within your Office 365 solution. Microsoft Defender is always on the hunt for threats, and the second that something suspicious is detected, the system will update your Office 365 dashboard with an alert and instructions on how to proceed.
The most critical component of bringing your business communication and tasks online is security. Microsoft 365 wholly understands that.
Just as important as overall security and antispyware technology is information protection. If your cloud-based solution does not have proper information protection, there is absolutely no point in using it, especially for business purposes.
Microsoft 365 Information Protection goes to the extreme to ensure that your data stays protected. Data loss can be a massive hit for companies of any size.
Information Protection helps preserve data and protect from environmental threats across every Microsoft app, including Outlook, Excel, and PowerPoint.
When you choose the Business Premium subscription with Microsoft 365, you’re choosing exceptional security management.
Office 365 Advanced Threat protection is a security beast, taking charge of all of your precious data and keeping it safe when stored in the cloud.
From ransomware to harmful links, there are zero security threats that Advanced Threat doesn’t pick up. Also, it’s easy for business owners to manage and understand without prior cloud solution security experience. When choosing your plan, make sure that it comes with the level of security you require.
Owning, running, or managing a business is no easy feat. Handling everything from payroll, data management, and company compliance can become incredibly overwhelming. The feeling of having too much to do increases the desire for organized access to data with enhanced security is where cloud-based solutions like Office 365 come into play.
You want to organize your company’s compliance efforts all in one place, and Office 365 is the perfect place to do so. Risk management is essential to keeping business running smoothly, and your compliance dashboard will let you know exactly where you are regarding your risk level.
You’ll find various tools that help you meet regulatory, organizational, and legal requirements.
You can easily access the compliance manager through the settings tab on your Office 365 dashboard. It’s genuinely one of the best aspects of Office 365.
Access to Incredible Productivity Tools
Office 365 gives users access to the best productivity tools available. Most business owners have used Microsoft Office for years because the applications are efficient, easy to use, and shareable via email. While there is certainly nothing wrong with utilizing the old version of MS Office, Office 365 saves time and improves file and data management.
The most popular tools included with Office 365 assist with team management, including Excel, OneNote, Teams, PowerPoint, Word, and Outlook. Each element encourages communication and offers easy access to files and assignments, including those created by other team members.
Digital Solutions for Everyday People
In a world where most businesses are taking to cloud-based solutions to run operations, Office 365 is getting the job done again and again. The platform is as straightforward as they come, and it will benefit the inner workings of your business for as long as you put it to use.
Next Horizon specializes in assisting hard-working business owners in increasing sales, streamlining productivity, building custom applications, and increasing security measures. We are consistently evolving and implementing new systems to help our clients succeed, including understanding the benefits of Office 365.
Who is Next Horizon?
Next Horizon provides holistic technology solutions for businesses looking to improve sales, increase agility and optimize productivity. From improving and maintain IT infrastructure to building bespoke business applications, Next Horizon uses its 40+ years of experience and award winning talent to provide technical business solutions for its clients.
Some of Our IT Solutions Include:
- Security Strategy, Testing and Implementation
- Application Development
- Technology/CIO Consulting and Strategy
- IT Managed Services
- Cloud System Installation and Maintenance
- Data Recovery and Forensics
- IT Support/Help Desk