Tips to manage your email

email iconEmail can be quite the nightmare to manage for some of us. In-boxes can quickly get out of hand in a matter of days, taking away the convenience email is supposed to provide.  Aside from managing your mail, the use of email can also be more efficient.  Today we are going to talk about taking back control over your inbox and efficiently manage your mail.

If its not important, you shouldn’t see it

Almost, every email client has the ability to filter, organize, & junk mail as soon as it hits your inbox. This process is normally considered to be a rule. Setup these rules to filter important from non-important, thus minimizing the amount of mail you have to sift through on a day to day basis.

Avoid the fluff

Jar of Fluff dessert toppingWhen writing your emails, try to keep them short and to the point. This approach helps to save time for both parties. You will be writing less, and the recipient will spend less time reading it. All important information your including should be clear and concise.

Clean is organize, is efficient, is peace of mind

Keep your inbox clean. Once an email has been read, file it away, label, or archive it. It is also OK to delete mail unless it is something you think you will would like/need to reference later. I think we all gone to the hassle of having to crawl through 50 emails to find 1. That is a headache in the making.

Decide when to check your mail

Analog wall clockAlot of us have a bad habit of checking and responding to emails as soon as they arrive. This constant disruption of completing your tasks dramatically decreases your productivity. Try checking your mail at particular times in the day, possibly morning, lunch, and before the end of day. With these schedules in place, you’ll have large blocks of time dedicated to productive work.

The infamous subject line

The subject line is a really important part of an email. It is one of the first things the recipient sees before opening your mail. It should be informative and deliberate. The subject line can also be used to organize male for future use. For example

Subject: NH – Project Name: I used the beginning of the subject to organize me emails

In this example I used NH for Next Horizon, then place the project name after.  This can help when to try to recall an email for later for the recipient and sender. If using the search, I could simply reference ” NH” & “Project Name”.

Use a signature

Don’t forget to use a signature at the end of your e-mails, it should include your name, company information, contact information, website links, social networking sites. This information is a reference from email more times then people think. It can also be used to promote a new website, build your social following, or promote product /service.

Its ok to use the phone

Black rotary phoneI know this is an entry about emails, but sometimes its more efficient to just pick up the and talk to someone, rather than exchange multiple emails on one subject.

Find out more about using emails to grab customers!

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